A few words about Blue Memento
In 2019, Done Technologies (Done) developed “Blue Memento,” a software-as-a-service (SaaS) solution. Inspired by artificial intelligence techniques, Blue Memento is an innovative software for completing timesheets. It completely reimagines the user interaction with conventional timesheets, making them more accurate, simpler, smarter, and more intuitive.www.bluememento.com/en
The problem encountered
Blue Memento was born out of a vision and ultimate goal: to free up employees’ time so they can focus on more valuable tasks and help them better prioritize their work. The efforts required to complete timesheets can be significant, preventing employees from investing their time in tasks, projects, or activities where they can operate at their full potential and contribute to making their company more productive. The time spent entering hours and the approval process is not always optimal for the employer or the company.
Prior to Blue Memento, Done Technologies created Talia, an initial attempt at assisting with timesheet entry. Based on chatbot technology, Talia aimed to simplify the process of entering work hours. However, due to installation and security-related obstacles, using such a product proved challenging for clients. Although Talia was unsuccessful, the frustrations remained, and nearly 10 years later, a second attempt to address them led to the birth of Blue Memento.
Another challenge was adapting and integrating with clients’ existing systems and platforms. However, thanks to the efforts of the Done team, Blue Memento is now adaptable to all timesheet configurations and workflows.
Blue Memento aims to simplify the lives of workers by eliminating the frustrations associated with entering work hours. Developed entirely by Done Technologies, the software allows users to record and remember all their daily activities. It learns from their habits to automatically complete certain fields and make suggestions. With intelligent assistance, approvers can focus on the actions that need to be prioritized.
Users who need to approve time also benefit from intelligent assistance, not only to gain visibility into their employees’ daily tasks but also to focus on the actions that need to be prioritized during approval.
The solution also centralizes all daily activities in one place in the form of a timeline, eliminating the need to consult various sources of information. These intuitive and fast features minimize the time required to fill out a timesheet, including:
- Multiple quick shortcuts
- A “favorites” section, with tasks of varying duration and frequency
- Intuitive use of drag-and-drop and copy-paste for time entries
- Projects, tasks, and classifications directly integrated into the connected system
- Quick and easy search
Approach That Led to the Success of the Project
The Done Technologies team ensured an agile approach throughout the development process. They developed a high-performing product that not only met market and client needs but also offered the following benefits:
Increased Productivity and Operational Efficiency: Since its inception, the solution has saved employees between 50-80% of their time when completing timesheets. It provides them visibility into their daily tasks and overall productivity. Employees can invest their time in more important tasks, leading to increased operational efficiency for teams and companies.
Improved Accuracy and Reduced Human Error: Blue Memento minimizes errors and prevents omissions, resulting in more effective project management and accurate billing.
Enhanced Team Visibility and Performance: The automated reminders to employees have saved time for managers and employers, enabling timely submission of hours associated with clients or projects. It provides visibility into employees’ tasks, execution time, and productivity, potentially optimizing workflows and creating more efficient teams and companies.
Time Savings and Increased Employee Motivation: Beyond quantitative results, the strength of the product lies in the fact that employees, managers, and companies not only save time completing timesheets but also gain visibility into how they spend their time and how to optimize it. Current customers also report that the timesheet completion process is more enjoyable.
“From the oohs and aahs at the demo, I knew the team was going to appreciate the ease and efficiencies of using Blue Memento. Saying they actually enjoy doing timesheets now is the unexpected cherry on top of the cake.“
Managing Director and Partner at FUSE HEALTH