DONE TECHNP’s culture: A practical exercise

By Pyxis

Organizational culture is a fascinating topic, and one that is of interest to employees, managers, and entrepreneurs alike. University students scrutinize it in countless case studies. It is the subject of a number of research studies at the university and corporate levels. Everyone agrees that culture is an important factor in the success of an organization. However, no one really knows how to shape it at will. Despite the fact that no scientific means exist to quantify it, the members of an organization can intuitively measure its contents. Despite the fact that we all take an interest in the culture of our organization and its evolution, we seem to be more interested in what’s happening in other organizations. For all of these reasons, I decided to undertake the exercise of painting a picture of Done’s culture. At the end of this note, we will be able to complete the following sentences: “Working at Done is…” and “Doing business with Done is…”

A little theory

A number of models exist to bring out the culture of an organization. The one I chose to examine was developed in the 1980s by Edgar Schein, former professor of MIT’s Sloan School of Management and an organizational management specialist. It is called “Schein’s model of organizational culture”, and it identifies three levels of culture:

  1. Artefacts—Artefacts can be tangible or intangible elements, but are nonetheless visible. They represent the concrete shape that organizational culture takes. Examples of artefacts might include logos, slogans, dress codes, workplace layout, etc.
  2. Values—This level represents the shared values of the members of the organization. They represent concrete and conscious objectives and goals. Individual values are an important component of organizational culture, as culture is made up of individuals with values.
  3. Assumptions—This third level, the most deeply embedded one according to the model, represents the assumptions that each member of an organization takes for granted, most often unconsciously. These individual assumptions are what we build our scale of values on.

I chose this model as it can be used to dig deeper and qualify the culture of an organization based on its visible elements and concrete actions. A rigorous analysis of these three levels allows us to understand what motivates the actions of an organization, beginning at its most visceral level. Further, the results of this exercise can be used to identify the aligning elements between each of the levels as well as the paradox elements, previously inexplicable.

Constructing the model

Rather than making myself an outside observer of Done, I decided to use a more participatory approach. I asked a question to all close collaborators and employees, and their answers helped me partially complete the Schein model. The question was the following: “In no more than thirty seconds, describe Done to me in one word.” Answers were as diverse as the respondents themselves. The following table represents the complete model derived from the answers received.

Artefacts

  • Versatile
  • Development (software) x2
  • Customized
  • Exploded
  • Experience (for the client)
  • Creation
  • Expertise
  • Dynamism
  • Team x2
  • Incubator

Values

  • Collaboration*
  • Adaptability*
  • Individuals and interactions*
  • Transparency*
  • Quality*
  • Innovation
  • Passion

Assumptions

  • Done is sociable.*
  • Done must have love for its profession.*
  • Done strives to excel.*

Lines marked with an asterisk are not direct answers to the question above. The values of collaboration, adaptability, and individuals and interactions are taken directly from the Manifesto for Agile Software Development and are integrated into the culture at the corporate level. Transparency is a strong value at the corporate level that Done inherits. Quality, innovation, and passion are three values specific to Done’ software development. As for beliefs, I had to formulate sentences whose truth was impossible to question by the members of the organization, and on which our shared values could be built. The values interact with these beliefs as follows:

  • Collaboration as well as individuals and interactions are based on the intrinsic sociability.
  • Quality, innovation, and passion are based on the love that Done have for its profession.
  • Adaptability, transparency, innovation and passion are based on Done’s profound desire to continually strive to excel.

Walk the walk

The conclusions of the model are just hot air if there is no evidence to back them up. As they say: “You talk the talk, but do you walk the walk?” During my three years at Done Technologies, I identified a few concrete actions that support its culture.

DONE TECHNO helps start-ups

For a little over two years, Done has been targeting projects with start-up companies rather than seeking contracts from large companies or government bodies. Done strongly believes in the contribution that start-ups make to the Quebec economy and their impacts on the creation of societal value. Further, more often than not, this market segment shares the values of the organization. Lastly, when Done  strongly believes in the project tabled by an entrepreneur, it is prepared to invest in it and to share the risk with them.

done promotes the personal and professional development

At the corporate level, Done offers all employees the necessary resources (material, financial, or even human) for them to reach their highest potential. Employees are encouraged to undertake a professional coaching program with one of our certified coaches. Moreover, Done also encourages employees to pursue training programs.

done awards salary hikes democratically

For the past few years, employee salaries have been public information within the company. For the past year, Pyxis has been incorporating a democratic process for awarding annual salary raises. The objective is to create an environment in which all employees are comfortable with their salary and those of their peers. This process takes the form of a discussion within the business units. All employees have the opportunity to highlight to their peers the reasons for which they are requesting a pay raise. This process is constantly evolving and is adapted every year based on feedback provided by participants.

done makes financial information public

It is rather uncommon for private companies to disclose financial information to their entire staff. Done publishes monthly reports that analyze the company’s financial performance. Management openly discusses these reports with Done and is open to any suggestion that might improve performance.

A client? No, a teammate

The relationship between a client and Done is different from that between a client and a service provider. Done invests in the success of the project and considers the client to be a member of the team. In the event that the client is able to dedicate a full-time resource to its project, we encourage that person to work from Pyxis’ offices, to stop being a resource person and become a member of the team. A small gesture made by Done that might seem trivial: every year, we invite Done’s teammates to the company’s Christmas party.

done as guest speakers

Done gives a number of presentations at events such as the Stratégies PME, ConFoo, Agile Tour Montréal and MSDEVMTL. These presentations demonstrate Done’s know-how and expertise to the market. This would not have been possible if Done didn’t encourage its employees to excel by pushing them to become leaders in their respective communities.

Done techno is…

Working for Done means collaborating with individuals who thoroughly love their profession and are constantly striving to excel, putting passion and innovation into every project they undertake.

Find out how Done can develop your custom software. We specialize in custom development for clients seeking unique solutions and wanting to maximize the value of their investment. For over 13 years, our development team has demonstrated its Agility, creativity, collaborative spirit and unwavering commitment to our clients.

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